As we get older, managing daily schedules with doctor appointments, medication reminders, and social engagements can become increasingly challenging. Juggling multiple commitments, tasks, and responsibilities can lead to stress and missed appointments. Thankfully, apps to organize schedules, tasks, and taking medications can significantly simplify life for older adults, providing a digital assistant to help keep everything organized and on track.

How to choose productivity apps

We have reviewed smartphone productivity and time management apps for the following features. If you are shopping for other apps on the Apple or Android app stores, look for details like:

• User-friendly interface: Large text, clear icons, and simple navigation are essential.
• Customizable features: The app should allow users to tailor it to their specific needs.
• Device compatibility: The app should work with your smartphone and ideally be accessible from a desktop computer or tablet.
• Reliability and security: The app should protect sensitive information and function consistently. Read app reviews to find the highest rated apps.
• Affordability: Consider free options or apps with affordable subscription plans. Consider that subscriptions can add up if you’re not careful; however premium subscriptions typically come with advanced features and better security. 

Top 4 time management apps for older adults with complicated schedules

Here are 4 apps that stand out for their features:

1. Google Calendar: Google Calendar is probably the most reliable calendar app out there for iPhone and Android users, and has very thorough support online. You need a Google account to use. It’s easy to set reminders, share events with family and friends, and color-code appointments. Bonus: It’s free to use and easily usable on phones and desktops.

2. MediSafe: Medisafe is a medication reminder app. It provides reminders for doses and prescription refills. You can also look up your medicines to see how they interact with others, and it tracks how long you’ve been compliant with taking medications to show healthcare providers. Additionally, you can add a friend or loved one so that they get a reminder if you miss a dose, making it one of the best apps for medication reminders for elderly parents as well. It’s easy to use and it’s one of the most popular medication reminder apps for smartphones. MediSafe is available on Apple and Android phones. 

3. Cozi Family Organizer: Cozi is a shared app designed for families to consolidate a lot of planning for the week in a single application. One person can sign up and then add the names and email addresses of up to 12 people to the group. Twelve may seem like a lot but those in the group can simply view the shared calendar and lists, so it’s a simple family calendar app easy for older adults and seniors to use to stay up-to-date on family or grandkids’ schedules. Everyone in the group can also add or remove items on to-do lists, meal plans, and grocery lists making it a more collaborative organizer for families. Like Google Calendar, you can access the shared calendar from the mobile app or the website on a desktop or tablet. You can also integrate other calendar apps like Google and Outlook calendars. Cozi has a free version with ads, but their Gold subscription has no ads and additional features. 

4. Todoist: Todoist is one of the most popular and time-tested apps for managing tasks and projects. This task management app helps break down larger projects into manageable tasks. It’s great for meeting deadlines and staying productive. It’s free to sign up and use their most basic features to manage daily tasks. But for an additional monthly subscription, you can access their project management features for bigger projects. It can integrate with Google calendar, Gmail or Outlook, and all your devices, including Apple Watch. 

Tips for getting the most out of time management apps

• Start simple: Begin with one digital tool for time management and gradually add more as you become comfortable. It’s easy to get overwhelmed with the features and options, so start small with just one app at first.
• Customize: Explore settings to customize the app to your preferences.
• Set reminders: Use alerts to ensure you don’t miss important tasks or appointments.
• Stay updated: Regularly review and adjust your schedule as needed.

Time management apps offer a valuable tool for older adults to take control of their schedules and reduce stress. With user-friendly features and customization options, these apps can make a significant difference in maintaining an organized and fulfilling lifestyle. We encourage you to explore a few different apps to find the one that best suits your needs.